Gilmer Code of Conduct

Effective Date: November 10, 2025
Last Updated: November 14, 2025

1. Purpose

The Code of Conduct establishes the standards of behavior expected from all employees, contractors, officers, and representatives of Gilmer (“Gilmer,” “the Company”). It serves as a guide to ensure professionalism, integrity, safety, ethical business practices, and compliance with all applicable laws and company values.

2. Scope

This Code applies to:

  • All employees (full-time, part-time, probationary, and contractual)

  • Management and executives

  • Third-party contractors, consultants, suppliers, and partners representing Gilmer

3. Our Core Values

At Gilmer, we are committed to:

  • Integrity – Acting honestly and ethically in all situations

  • Accountability – Taking responsibility for our decisions and actions

  • Service Excellence – Delivering quality logistics solutions and customer service

  • Safety – Prioritizing the health and well-being of employees and clients

  • Teamwork – Collaborating professionally and respecting one another

4. Professional Behavior

Employees are expected to:

  • Maintain professionalism in appearance, communication, and conduct

  • Treat colleagues, clients, drivers, partners, and vendors with respect and courtesy

  • Avoid discrimination, harassment, bullying, intimidation, or any inappropriate behavior

  • Use company resources—including equipment, vehicles, and tools—responsibly and only for authorized purposes

5. Legal Compliance

All individuals must comply with:

  • Local, national, and international laws applicable to logistics operations

  • Regulations related to transportation, freight handling, customs, safety, and data privacy

  • Company policies, contracts, and procedures

Violation of any law or regulation may result in disciplinary action or legal consequences.

6. Anti-Corruption & Ethical Business Practices

Gilmer maintains a zero-tolerance policy for:

  • Bribery, kickbacks, or illegal payments

  • Fraud, misrepresentation, or manipulation of records

  • Conflicts of interest that compromise objectivity

Employees must disclose any personal, financial, or external interests that could conflict with company duties.

7. Health, Safety & Security

To ensure a safe working environment, employees must:

  • Follow all safety protocols, PPE requirements, and emergency procedures

  • Report hazards, unsafe behavior, or damaged equipment immediately

  • Never use drugs or alcohol while on duty or operating machinery/vehicles

  • Protect company assets, property, and sensitive information

8. Confidentiality & Data Protection

Employees must safeguard:

  • Customer information

  • Business records

  • Shipment and logistics data

  • Internal systems, credentials, and communications

Unauthorized disclosure, misuse, or access to confidential information is strictly prohibited.

9. Use of Technology & Communication

Employees are expected to:

  • Use email, messaging apps, and devices responsibly

  • Avoid sharing false, sensitive, or harmful information

  • Refrain from posting confidential or damaging content about the company on social media

  • Protect passwords, accounts, and company systems from unauthorized access

10. Workplace Conduct & Equal Opportunity

Gilmer provides an inclusive workplace where:

  • Everyone is treated equally regardless of gender, race, religion, age, or background

  • Harassment—verbal, physical, or visual—is strictly prohibited

  • Complaints can be reported without fear of retaliation

11. Environmental Stewardship

Employees must support environmentally responsible operations by:

  • Minimizing waste

  • Conserving resources

  • Following proper disposal and fuel-efficiency protocols

  • Supporting sustainability initiatives across operations

12. Reporting Violations

Employees should report misconduct, safety issues, or policy violations to:

  • Their immediate supervisor

  • HR Department

  • Company Compliance Officer
     Reports will be investigated confidentially, and retaliation against whistleblowers is prohibited.

13. Disciplinary Actions

Violations of this Code may result in:

  • Verbal or written warnings

  • Suspension

  • Termination

  • Legal action, if applicable

The severity of the disciplinary action will depend on the violation.

14. Acknowledgment

All employees must read, understand, and acknowledge the Code of Conduct as a condition of employment. Continued employment constitutes acceptance of these standards.